Program Coordinator – Arlington

Position Title:  Program Coordinator

Department: Arlington

Reports to:  Director of Program Development

Mission Statement:

The mission of Cooperative Elder Services, Inc. (CESI) is to promote healthy living and independence, and improve quality of life, for elders and adults with disabilities living in the greater Boston area.  

Job Overview:

The Program Coordinator is responsible for coordination of the day-to-day program operations in Arlington, as well as collaborating with all CESI sites to implement logistical systems. 

Essential functions of the position:

• Responsible for coordinating daily floor schedules to ensure clinical and non-clinical activities are staffed appropriately.
• Maintains and tracks the activity and clinical supplies stock, ensuring supplies are always available, working with an assigned budget
• Implements a system of tracking all supply usage to ensure product usage. Coordinate and track supply orders for all CESI sites, working with all program directors, or their designees, to routinely rotate activity supplies across all sites to ensure maximum usage
• Works with the system-wide dietician to ensure food supply is rotated appropriately within expiration dates.
• Participation in agency-wide initiatives and projects to expand services and community partnerships
• Responsible for daily data entry in electronic records, ensuring documentation is accurate and complete
• Responsible for coordinating routine regulatory activities and reporting, including, but not limited to, fire drills, quarterly CACFP reviews, etc., ensuring it is completed in a timely manner

• Plans and implements recreational activities daily, collaborating with the OT consultant as regulated; completes quarterly activities progress notes
• Serves and assists in implementing the luncheon program and snacks.
• Works collaboratively with CESI Leadership staff to ensure new initiatives are successfully implemented at the site level.
• Assists participants with their mobility, transfers, feeding, and other ADL’s as assigned by the Nurse or Clinical Director. This includes toileting, bathing, or changing client’s clothing. 
• Supervises participants who wander or are a safety risk
• Maintains the program space, bathrooms, and kitchen area in a clean, orderly, and attractive manner.
• Completes all CESI required in-service education programs on a timely basis.
• Other duties as assigned by supervisory staff

Equipment:

• Medical and participant care equipment as needed to meet the needs of Adult Day Health Center’s participants.

Working Conditions:

• Indoors
• Extensive participant contact.
• Possible exposure to infection, blood and blood borne pathogens.
• May work with hazardous/infectious waste.

Physical requirements form

( )            Sedentary Work – Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.

( )            Light Work – Lifting 20 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 10 lbs.

(x)          Medium Work – Lifting 50 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 25 lbs.

( )            Heavy Work – Lifting 100 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 50 lbs.

( )            Very Heavy Work – Lifting objects in excess of 100 lbs. with frequent lifting and/or carrying of objects weighing 50 lbs. or more.

Qualifications & Skills:

• Bachelor’s degree preferred, may be waived in lieu of experience
• Minimum 4 years’ experience working in a leadership position within a program setting
• Therapeutic recreation specialist or activity professional certification preferred.
• Experience working with seniors preferred
• Computer proficiency required

Personal Characteristics:

• Ability to work collaboratively as a member of multidisciplinary and cross-functional teams.
• Ability to function as an effective change agent.
• Demonstrated ability to work effectively and collaboratively with a culturally diverse population of clients, other care providers, family and community members.
• Ability to function under pressure in a fast-paced human service environment.
• Ability to negotiate and resolve differences.
• Ability to be flexible, open and responsive to ongoing industry changes.
• Ability to articulate and communicate CESI’s mission and strategic direction in a consistent and enthusiastic manner to departmental staff.
• Ability to identify opportunities and obstacles, and develop effective, creative solutions to pursue opportunities.

To apply: send your resume to Gaby Justus, Director of Program Development: g.justus@elderdayservices.org